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Writing a Covering Letter

The document provides guidance on writing an effective cover letter to accompany a job application. It emphasizes that the cover letter should complement rather than duplicate the resume, and should be used to interpret the resume and add a personal touch. The cover letter should have three paragraphs - an introduction stating why you are writing, a middle paragraph summarizing your relevant qualifications and experience, and a concluding paragraph requesting an interview. Key recommendations include matching your qualifications to the job requirements, highlighting relevant skills and experience, and thanking the recipient for their consideration.

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WRITING A COVERINGWRITING A COVERING LETTERLETTER
Intro:Intro: -Job application letter is the cover-Job application letter is the cover letter for your job applicationletter for your job application - is accompanied by your CV or- is accompanied by your CV or resumeresume - A job application letter – a- A job application letter – a complement not duplicate yourcomplement not duplicate your resume.resume.
- To interpret data-oriented, factual- To interpret data-oriented, factual resume and add a personal touch.resume and add a personal touch. - reasons for your interest in the- reasons for your interest in the organizationorganization - identify your most relevant skills- identify your most relevant skills or experiences.or experiences.
- Express a high level of interest- Express a high level of interest and knowledge about the positionand knowledge about the position
Objectives:Objectives: 1. To draw attention to relevant1. To draw attention to relevant qualification and experiences listedqualification and experiences listed in the resume.in the resume. 2. To match what you have to offer2. To match what you have to offer and the potential employer needs.and the potential employer needs.
3. To persuade your future3. To persuade your future employer to consider theemployer to consider the application carefully.application carefully. 4. To introduce yourself4. To introduce yourself 5. To ask for an interview.5. To ask for an interview.
Guidelines:Guidelines: Basic format – 3 important issuesBasic format – 3 important issues 1) First paragraph-1) First paragraph- Why you are writing?Why you are writing? 2) Middle paragraph-2) Middle paragraph- What you have to offer?What you have to offer? 3) Concluding paragraph-3) Concluding paragraph- How you will follow-up?How you will follow-up?
1.1. First/Opening/IntroductoryFirst/Opening/Introductory - Why you are writing to the- Why you are writing to the company?company? If it is an advertised position –If it is an advertised position – mention the position, title andmention the position, title and where it was advertised.where it was advertised.
Example:Example: * I wish to apply for the position of an* I wish to apply for the position of an accountant….accountant…. * I am writing to you in response yo* I am writing to you in response yo your advertisement for the positionyour advertisement for the position of……of……
2.2. Middle paragraphMiddle paragraph - Two or three paragraphs only.- Two or three paragraphs only. -Tell them what you have to offer-Tell them what you have to offer - why they should read your CV- why they should read your CV -Summarize your experience and skills-Summarize your experience and skills = respond to the position requirements= respond to the position requirements as per the advertisementas per the advertisement
- Analyze your career – summarize- Analyze your career – summarize in few sentences, highlight what youin few sentences, highlight what you specialize in, how many years in thespecialize in, how many years in the industry you might have or levelindustry you might have or level that you have reached.that you have reached.
- This paragraph should direct the- This paragraph should direct the reader to your CVreader to your CV - Should sell you on some unique- Should sell you on some unique points that you might havepoints that you might have - Brief description of your personal- Brief description of your personal skills ( communication skills orskills ( communication skills or leadership skills)leadership skills)
Example:Example: a)a) As you can see from my enclosedAs you can see from my enclosed resume, my experience andresume, my experience and qualifications match the requirementsqualifications match the requirements for this position.for this position. b) I believe I possess the rightb) I believe I possess the right combination of….skillscombination of….skills
3. Closing Paragraph3. Closing Paragraph -Should ask for some action from-Should ask for some action from the recipient. (ex. Request for anthe recipient. (ex. Request for an interview)interview) - Provide contact number + e-mail- Provide contact number + e-mail address- to ease reader to reachaddress- to ease reader to reach you.you.
- Should thank the recipient – giving- Should thank the recipient – giving opportunity to apply.opportunity to apply. - End letter – Closing Remarks- End letter – Closing Remarks ( Yours sincerely, Yours faithfully)( Yours sincerely, Yours faithfully) follow general letter writingfollow general letter writing etiquette or rules/format.etiquette or rules/format. - Leave space for signature- Leave space for signature - Write your full name- Write your full name
Example:Example: 1)1) I look forward to anI look forward to an opportunity to speak with you inopportunity to speak with you in person.person. 2) I have enclosed a copy of my2) I have enclosed a copy of my resume for your review.resume for your review. 3) I look forward to an early3) I look forward to an early reply.reply.
NOW….NOW…. We are all ready to write our : CV COVER LETTERS All the best!!!