Part III Policy Formulation for CDA R11

Part III Policy Formulation for CDA R11

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  Part III -Policy Review
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  © 2020 CompanyProfile Policy development and review is a governance responsibility of the Board. An effective policy development and review process assists the Board in governing the cooperative effectively. Monitoring, evaluation, and feedback assess the policy’s working, its impact on society, and the achievement of targeted objectives.
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  Policy Review Evaluating Alternatives Measuring Impact Forecasting Future Needs Adapting to Change Understanding Complex Issues Policyanalysis is a crucial process in modern complex societies 1.Understanding Complex Issues: Policies often address intricate and interconnected challenges related to economic, social, or other public issues. Policy analysis helps us comprehend these complexities and find effective solutions. 4. Evaluating Alternatives: Policy analysis allows us to compare these options, assessing their expected outcomes and estimated costs. It helps identify the most viable and beneficial approach. 2.Forecasting Future Needs: Many policies aim to solve both current and future problems. By analyzing past and present conditions, policy analysts attempt to forecast future needs. This forward-looking perspective ensures policies remain relevant and effective. 3.Measuring Impact: Policy outcomes can take different forms—some tangible and others less measurable. Analysts assess whether the policy itself led to the desired change or if external factors played a role. Understanding causality is essential for effective policy evaluation 5. Adapting to Change: Public policy operates in a dynamic environment, influenced by shifting social, political, and economic conditions. Policy analysis helps officials understand these changes and adapt policies to meet evolving societal needs.
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  It is theboard’s responsibility to evaluate how well the policies are being used within the cooperative The Management staff who administer resources related to the policy Those members affected by the policy -
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  Steps in PolicyAnalysis • Identify a situational problem and its undesirable effects • Pinpoint the possible policy problem (Why it is happening?) • Identify at least 3 policy alternatives that will solve the policy problem and the situational problem/ • To help you identify the best policy alternative, enumerate at least 3 policy evaluation criteria • Using your policy evaluation , select the best policy criteria alternative and justify your choice
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  A. Problematic Situation •High rate of loan delinquency • Non performing loans • Few collectors • Exorbitant fees B. Undesirable Effects • Serious negative effects on your business, • High receivables • Increased collection costs • Reputational risk. • Poor financial performance and condition Policy Analysis on the Borrowing and Credit Policy Sample
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  Policy Alternatives EffectiveEfficient Responsive Decision and Justification Status Quo ** ** ** Payment reminders at every stage ** ** ** Adapting a more stringent collection policy from a lenient policy for effective debt recovery. *** ** **** Collection policy to include payment reminders, impose penalties, introduce direct debit methods, create an app, other mgmt. staff can also help in loan collections Impose penalties for late payments ** ** *** Direct Debit payments (ATM Cards) ** *** ** online login or a mobile app, create a place where your borrowers will always know exactly what they need to pay and when ** * **
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  Policy Analysis on the Authorized Signature Policy A.Problematic Situation • Only two persons who are authorized to approve transactions (Level 1 Chairperson, Level 2 GM/CEO) • No criteria for delegating Approval • Limitations on Approval Authority. B. Undesirable Effects • Absence of appropriate internal controls on the authorizes signature policy • No appropriate Approval Authority to approve a transaction • No established delegation of approval during the absence of a primary approver (vacation, sick or personal leave)
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  Policy Alternatives EffectiveAcceptability Responsive Decision and Justification Status Quo ** ** ** Each Authorized person is responsible for ensuring that he or she has the appropriate Approval Authority to approve a transaction Approval authorization Levels: Level 3 Branch P 50,000 & Below Level 2 P 50 Thou P 100 Thou – GM Level 1 P 100 T and above - Chair ** ** ** Delegation of Authority Level 1 Chair (Vice Chair) Level 2 GM (Senior Officer) Level 4 Branch (Senior Officer) Anyone approving during a time of absence, even temporarily, must have an approved Authorized Signature Form on file with the Office of the Controller. *** ** **** Assign a TWG to provide advice the legality and appropriateness to study and review the authorized signature policy to include authorized persons per level, delegations of approvals, and appropriate internal control in the approval of financial transactions. *** *** ***** Consider other factors that should be included in the policy interventions like timeliness of response, criteria for delegation
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  Workshop 3 Policy Analysis A.Problematic Situation B. Undesirable Effects C. Policy Alternatives
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  A failure toconsult the people who will be affected by the policy or who will implement the policy A lack of communication between persons who are involved or should be involved in the policy formulation process A failure to define the problem or the essential issue(s), or an oversimplification of the issue(s) Policy makers are unable to reach agreement over basic facts. Policy makers are biased in their research for the policy formulation process. Policy makers take a different and conflicting position on key aspects of the policy • Prejudice and stereotyping by policy makers Causes of Bad Policy A change of key players in the policy development process before it is completed A lack of understanding of the importance of policies in organization management
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  Manual of Policies& Procedures Ambisyon 2040 SDG 2030 Operations Management Strategic Management Human Resource Management
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  Made available topersonnel Kept in the coop’s s office It would be prudent for organizations to have a policy manual. This could be a ring binder that collects all policies together in one place. Once a policy manual is in existence everyone has the chance to look up the policy on a particular matter and then follow the recommended course of action. As a policy is amended, the policy manual must be updated Benefit of Policy Manuals
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  Conclusion it’s important tomake sure your staff understands why following policies and procedures is critical. Employees understand the importance of following policies and procedures. The GM/CEO send out policy updates, and require employee signatures to make sure everyone has read the policy. Create an online policy management, your staff can access procedures from anywhere, using any computer or mobile device. Employees need to have easy access to an up-to-date policy and procedure manual,
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  Members’ Participation • Fordevelopment to be possible, the central focus must be to foster and enhance people's capability to have a role in their society's development. To this end, cooperatives should be willingly involved in a wide range of development activities, as agents and beneficiaries of development. • Understanding our interconnectedness and shared responsibilities towards creating a better world for all.
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  Advantage of Participation
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  We can beginby seriously thinking words of some people. Essentially, together we can make a difference Happiness shared is happiness multiplied Grief shared is grief halved.