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Completing
    Reports and
     Proposals


©     Business Communication Today 8e 14 -
                              Chapter
Three-Step Writing
          Process
• Planning
• Writing
• Completing




©            Business Communication Today 8e 14 -
                                     Chapter
Completion Process

•   Revising
•   Producing
•   Proofreading
•   Distributing




©            Business Communication Today 8e 14 -
                                     Chapter
Revising Reports
       and Proposals
• Style and tone
• Organization
• Readability
• Content




©           Business Communication Today 8e 14 -
                                    Chapter
Producing
    Reports and Proposals
• Design elements
• Report-writing teams
• Computer resources
• Audience expectations




©           Business Communication Today 8e 14 -
                                    Chapter
Components
      of Formal Reports
• Prefatory parts
• Text of the report
• Supplementary parts




©            Business Communication Today 8e 14 -
                                     Chapter
Prefatory Parts

• Authorization letter       • Synopsis/abstract
• Cover page                 • Table of contents
• Letter of acceptance       • Letter of transmittal
• Title fly or title page    • Executive summary




 ©                Business Communication Today 8e 14 -
                                          Chapter
Text of the Report

• Introduction
• Body
• Closing




©           Business Communication Today 8e 14 -
                                    Chapter
Supplementary Parts

• Appendixes
• Bibliography
• Index




©           Business Communication Today 8e 14 -
                                    Chapter
Components of
          Formal Proposals
• Cover                   • List of illustrations
• Title fly               • Proposal request
• Title page              • Executive summary
• Table of contents       • Letter of transmittal




 ©             Business Communication Today 8e 14 -
                                       Chapter
Text of the Proposal

• Introduction
• Body
• Closing




©           Business Communication Today 8e 14 -
                                    Chapter
Proofreading
    Reports and Proposals
• Inconsistencies
• Errors
• Missing components




©           Business Communication Today 8e 14 -
                                    Chapter
Distributing
    Reports and Proposals
• Physical
• Electronic
• Web-based




©              Business Communication Today 8e 14 -
                                       Chapter
Reactions to Reports

• Positive response
• Half-hearted praise
• No action
• Serious criticism




©             Business Communication Today 8e 14 -
                                      Chapter
Composing
    Requests for Proposals
• Company background
• Project description
• Overall requirements
• Decision-making criteria
• Proposal requirements
• Submission/contact information
©           Business Communication Today 8e 14 -
                                    Chapter