Break Techniques For Efficiency

You’re not burned out—you’re just taking breaks the wrong way. Here’s how to fix it, based on science. Want to perform better? Take better breaks. Breaks today are where sleep was 15 years ago—underrated and misunderstood. But how you take a break matters. Most people think more work = more productivity. But research shows that strategic breaks are the real key to staying sharp. The problem? Most of us take breaks that don’t actually help. Scrolling alone at your desk? Not it. Here’s how to take a break that actually works: Move, don’t sit – Walk, stretch, or get outside instead of staying glued to your chair. Movement resets your brain. Go outside, not inside – Fresh air and sunlight restore energy and boost creativity. Be social, not solo – Breaks are more effective when taken with someone else. Fully unplug – Leave your phone. No work talk. No emails. No scrolling. Just a real reset. Try this: Take a 10-minute walk outside with a colleague. Talk about anything but work. Leave your phone at your desk. Watch how much better you feel—and perform. Breaks aren’t a luxury. They’re a performance tool. Treat them like it. Got a break routine that works for you? Drop it below Or send this to someone who needs a real break.

My work is very busy at present. I have a demanding schedule of coaching appointments, workshops, webinars, and learning design deliveries, as well as administrative tasks. So I took yesterday off to ski. Stepping away regularly from work isn't just enjoyable; it’s essential. Research shows that intentional breaks — especially active ones — deliver powerful benefits that enhance our performance and well-being: • 𝗖𝗼𝗴𝗻𝗶𝘁𝗶𝘃𝗲 𝗿𝗲𝗰𝗼𝘃𝗲𝗿𝘆: Our brains operate on an attention budget that depletes throughout the workday (you may notice, for example, that you are more capable of focused productivity in the morning than at the end of the day). Even brief breaks can replenish this resource. During physical activity, different neural pathways activate, allowing overused cognitive circuits to recover — like resting one muscle group while working another. • 𝗠𝗲𝗻𝘁𝗮𝗹 𝘄𝗲𝗹𝗹-𝗯𝗲𝗶𝗻𝗴: Breaks function to interrupt the cycle of stress accumulation. Physical activity in particular triggers endorphin release and reduces cortisol levels, creating a neurochemical reset. Research from Wendsche et al. published in the Journal of Applied Psychology found that regular work breaks were consistently associated with lower levels of reported burnout symptoms. • 𝗣𝗵𝘆𝘀𝗶𝗰𝗮𝗹 𝗿𝗲𝗷𝘂𝘃𝗲𝗻𝗮𝘁𝗶𝗼𝗻: Studies in occupational health show that the extended periods of continuous sitting that characterize professional work negatively impact cardiovascular health and metabolism. Active breaks counteract these effects by improving circulation, reducing inflammation markers, and maintaining insulin sensitivity — benefits that persist when you return to work. • 𝗣𝗲𝗿𝘀𝗽𝗲𝗰𝘁𝗶𝘃𝗲 𝘀𝗵𝗶𝗳𝘁: Psychological distance from problems activates different regions of the prefrontal cortex. This mental space triggers  an incubation effect wherein our subconscious continues problem-solving while our conscious mind engages elsewhere. Many report solutions crystallizing during or immediately after breaks. • 𝗖𝗿𝗲𝗮𝘁𝗶𝘃𝗶𝘁𝘆 𝗯𝗼𝗼𝘀𝘁: Research published in the Journal of Experimental Psychology found that walking increases creative ideation by up to 60%. Additionally, exposure to novel environments (like mountain vistas) activates the brain's novelty-recognition systems, priming it for innovative thinking. • 𝗘𝗻𝗵𝗮𝗻𝗰𝗲𝗱 𝗽𝗿𝗼𝗱𝘂𝗰𝘁𝗶𝘃𝗶𝘁𝘆: A study in the journal Cognition found that brief diversions improve focus during extended tasks. Research from Microsoft’s Human Factors Lab revealed that employees who incorporated strategic breaks completed projects 40% faster with fewer errors than those who worked straight through. The irony? Many of us avoid breaks precisely when we need them most. That urgent project, deadline pressure, or busy season seems to demand constant attention, yet this is exactly when a brief disconnect delivers the greatest return. #WorkLifeBalance #Productivity #Wellbeing

We’ve been conditioned to believe that sitting at a desk for 8 hours straight is a badge of honor. In reality, it’s a recipe for diminishing returns. Taking breaks isn’t a luxury—it’s a performance strategy. According to research highlighted by Harvard Business Review, brief diversions from a task can dramatically improve one's ability to focus on that task for prolonged periods. Without them, our brains naturally experience "vigilance decrement," where performance begins to slide because we’ve simply run out of fuel. Why you need to step away: 💡The "Aha!" Moment: Ever notice your best ideas come in the shower or on a walk? That’s your brain’s "Default Mode Network" kicking in, connecting dots you can't see when you're staring at a spreadsheet. 😶🌫️Decision Fatigue is Real: The more choices you make without a reset, the worse those choices become. 🙌Sustainability > Intensity: You can’t reach long-term success if you burn out in the short term. The Bottom Line: A 15-minute walk or a 5-minute breather isn't "lost time." It’s an investment in the quality of the work you do next. 🚀

I know you’re busy! So each of these things can be done in less than THREE minutes- pick one and notice the difference. 1. Deep Breathing: Take a deep breath in through your nose for a count of four. Hold for four counts. Exhale slowly through your mouth for a count of four. Repeat this cycle three times to calm your mind and body. 2. Quick Stretch: Stand up and stretch your arms above your head. Stretch to the sides and twist your torso gently from left to right. Roll your shoulders backward and forward. This helps release tension and improves blood flow. 3. Mindful Minute: Close your eyes and take a moment to focus on your breath. Notice the sensation of the air entering and leaving your nostrils. If your mind wanders, gently bring your focus back to your breath. Doing this for one minute can bring a sense of calm, clarity and presence. 4. Gratitude Break: Take a moment to think of three things you’re grateful for. They can be as simple as a good cup of coffee, a supportive colleague, or a sunny day. Focusing on gratitude can shift your mindset and reduce stress. 5. Progressive Muscle Relaxation: Sit comfortably and close your eyes. Tense the muscles in your toes for five seconds, then release. Move up to your calves, thighs, abdomen, chest, arms, and face, tensing each muscle group for five seconds and then releasing. This can help release physical tension and promote relaxation. What are your favourite quick stress-relief techniques? Share in the comments! 🌟

Don't forget to close the tabs in your mind too Ever feel like your brain is bursting with a million open tabs? You're not alone. Just like a cluttered browser, our minds can become overloaded with thoughts, ideas, and to-dos, leaving us feeling overwhelmed and exhausted. But just as we clear our digital workspace, we can also cultivate mental clarity and peace by "closing some tabs" inside our heads. Here's how to gently declutter your mind and treat yourself with kindness: 1. Hit "pause" and assess: Take a moment to observe your thoughts like passing clouds. Which ones bring stress or anxiety? These are your non-essential tabs. Acknowledge them, and gently let them go for now. Remember, you can always revisit them later if needed. 2. Externalize your mental load: Grab a journal or planner and list down everything swirling in your mind. Seeing it on paper can clear your head and help you prioritize what truly matters. (Bonus tip: do this daily!) 3. Time for some focus magic: Divide your day into "time blocks" dedicated to specific tasks. This helps you concentrate on one thing at a time, reducing distractions and boosting productivity. Say goodbye to multitasking chaos! 4. Be kind to your mind: Regularly practice mindfulness activities like meditation, deep breathing, or journaling. These help you stay present and cultivate self-compassion. Remember, closing mental tabs is okay! Treat yourself with the same understanding and support you'd offer a friend. 5. Don't forget to recharge: Schedule regular downtime to unwind and de-stress. Do things that bring you joy, like spending time in nature, pursuing a hobby, or connecting with loved ones. A rested mind is a focused and productive mind. By closing the mental tabs that drain your energy, you're not just being productive, you're investing in your well-being. So be kind to yourself, and give your mind the calm and clarity it deserves. #mentalhealth #wellbeing #focus #productivity #mindfulness #selfcare

High performers don't wait for burnout to rest. They recover throughout the day in under 2 minutes. I spent 20 years believing recovery was for vacations. Now I build micro-recoveries into every single day. Not retreats. Not spa weekends. Not even morning routines. Just tiny, 2-minute resets between the chaos. And here's the part that surprised me: Research shows micro-breaks cut stress more effectively than long ones. They're the difference between sustainable performance and burnout. I've coached leaders for hundreds of hours on how to avoid burnout. Here are the tools that consistently move the needle 👇 9 𝗠𝗶𝗰𝗿𝗼-𝗥𝗲𝗰𝗼𝘃𝗲𝗿𝗶𝗲𝘀 𝗧𝗵𝗮𝘁 𝗔𝗰𝘁𝘂𝗮𝗹𝗹𝘆 𝗪𝗼𝗿𝗸: 1️⃣ 𝗧𝗵𝗲 20-20-20 𝗥𝘂𝗹𝗲 Every 20 minutes, look at something 20 feet away for 20 seconds. (Resets eye strain + sharpens focus) 2️⃣ 𝗕𝗼𝘅 𝗕𝗿𝗲𝗮𝘁𝗵𝗶𝗻𝗴 𝗮𝘁 𝗬𝗼𝘂𝗿 𝗗𝗲𝘀𝗸 4 in -> 4 hold -> 4 out -> 4 hold (x4 cycles). (Switches the nervous system out of "threat mode") 3️⃣ 𝗦𝘂𝗻𝗹𝗶𝗴𝗵𝘁 𝗦𝗻𝗮𝗰𝗸𝗶𝗻𝗴 Step outside between meetings. Even 90 seconds counts. (Circadian reset + mood boost) 4️⃣ 𝗪𝗮𝗹𝗸𝗶𝗻𝗴 𝗠𝗲𝗲𝘁𝗶𝗻𝗴𝘀 Take calls on the move when cameras aren't required. (Movement reduces inflammation + fuels creativity) 5️⃣ 𝗠𝗶𝗰𝗿𝗼-𝗦𝘁𝗿𝗲𝘁𝗰𝗵𝗲𝘀 Shoulder rolls, neck stretches, wrist circles between tasks. (Stop tension from becoming chronic pain) 6️⃣ 𝗛𝘆𝗱𝗿𝗮𝘁𝗶𝗼𝗻 𝗥𝗶𝘁𝘂𝗮𝗹𝘀 Finish a glass of water before opening each new email thread. (Dehydration quietly spikes stress) 7️⃣ 𝗧𝗿𝗮𝗻𝘀𝗶𝘁𝗶𝗼𝗻 𝗕𝗿𝗲𝗮𝘁𝗵𝗶𝗻𝗴 Three deep breaths before switching tasks. (Clears cognitive residue from the last task) 8️⃣ 𝗣𝗼𝘄𝗲𝗿 𝗣𝗼𝘀𝗶𝗻𝗴 Stand tall for 60 seconds before difficult conversations. (Boosts confidence hormones + reduces cortisol) 9️⃣ 𝗚𝗿𝗮𝘁𝗶𝘁𝘂𝗱𝗲 𝗡𝗼𝘁𝗶𝗻𝗴 Write one thing you're grateful for on a sticky note. (Shifts the brain out of threat detection) None of these takes more than 2 minutes. All of them compound throughout your day. The leaders I coach who adopt just THREE of these report: - Sharper decision-making after 3 pm - Fewer tension headaches - More energy left for real life after work You don't need a new morning routine. You need micro-recovery woven into the one you already have. Sustainable Ambition™️ isn't about doing less. It's about recovering smarter. 💬 Which one do you resist the most and why? 💾 Save this for days that feel heavier than usual. ➕ Follow Emily Parcell for evidence-based tips that make stress easier to navigate.

Stress? Here’s what actually works. Most "calm down tactics" fail because they're: ↳ Band-aids on deeper issues. ↳ Quick fixes that don't last. ↳ One-size-fits-all solutions. This list? It's not just tips. It's what I live by. Real-world guide to staying calm: (Backed by science, tested in real life) 1/ OVERTHINKING → WRITE ✍️ ↳ Gets your swirling thoughts out of your head. > 43% tamed. ↳ Makes them easier to handle.  ↳ Try this: 10 minutes of unfiltered writing. No editing, just release. 2/ UNINSPIRED → READ 📚 ↳ Gives your brain fresh ideas. ↳ Lets you escape for a bit > 68% stress relief.  ↳ Try this: 15 minutes reading anything non-work. Watch your mood shift. 3/ SCARED → TAKE A SMALL RISK 🎯 ↳ Teaches your brain you can handle discomfort. ↳ Builds confidence with every step. ↳ Try this: Do one tiny scary thing today. That's progress. 4/ STUCK → WALK 🚶 ↳ Boosts blood flow and clears your head. > 15% creativity boost. ↳ Helps new ideas come naturally. ↳ Try this: 10-minute phone-free walk. Let your mind wander. 5/ TIRED → SLEEP 😴 ↳ Exhaustion messes with focus and emotions. ↳ Rest resets your system > 54% alertness improvement.  ↳ Try this: Power nap or early bedtime. 6/ CONFUSED → ASK 💭 ↳ Talking out loud often brings clarity. > 70% clarity.  ↳ You don't have to figure it out alone. ↳ Try this: One clear question beats hours of confusion. 7/ FRUSTRATED → MOVE 💪 ↳ Movement helps release built-up tension. > 25% mood booster.  ↳ Physical action shifts your mood. ↳ Try this: Quick stretch or 10 jumping jacks. Feel the difference. 8/ BURNED OUT → TAKE A DAY OFF 🌳 ↳ Full rest helps your brain and body bounce back. > +60% productivity.  ↳ Time in nature helps even more. ↳ Try this: Schedule a real break. No screens, no guilt. 9/ IMPATIENT → REVIEW PROGRESS 📈 ↳ Looking back reminds you how far you've come. ↳ It helps you stay motivated. ↳ Try this: List 3 recent wins, no matter how small. 10/ UNMOTIVATED → REMEMBER YOUR "WHY" ⭐ ↳ Purpose gives your effort meaning. > +35% perseverance.  ↳ It helps you push through hard moments ↳ Try this: Picture who benefits from your work today. Bonus: These aren't quick fixes. ↳ Your emotions are signals, not problems. ↳ Each response is backed by science. ↳ Calm isn't about feeling better, it's about responding better. Remember: Your emotional state is temporary. Your response to it shapes everything. 💬 Which one resonates most? Share below ⇣ 🔖 Save this for your next tough moment ♻️ Share with someone who needs this today ➕ Follow Loren Rosario - Maldonado, PCC Rosario-Maldonado, PCC, for more science-backed leadership wisdom. 

I make it a discipline to get out of New York City at least once a month. This time away from the usual demands of work is not just a luxury; it's an essential part of my productivity strategy. It allows me to return to my clients with renewed energy, sharper focus, and fresh insights. Establishing a recharge practice is something I coach my executive clients to do, too. Feel like that's impossible, given your demands as a leader? Even adopting shorter recovery practices can help increase clarity and focus. Here are a few you can try now: 1/ 🧘 Mindful Meditation: Evidence shows that just five minutes of focused breathing (deeper breaths consisting of 4 secs inhale, 2 secs hold, 4 secs exhale - in a smooth rhythm) at your desk can markedly reduce stress and sharpen focus. Start by setting a daily reminder to take a brief pause, close your eyes, and breathe deeply. 2/ 🌳 Nature Exposure: The benefits of connecting with nature and fresh air are profound and documented, including lowered stress levels and improved mood. For the busy executive, this could be as simple as institutionalizing a 10-minute walk outside during the day. 3/ 🙏Gratitude Journaling Ending your day by jotting down three things you're grateful for can transform your perspective and cultivate a positive mindset. This practice, taking only a few minutes, can significantly impact your emotional well-being, helping counterbalance a high-pressure environment. 4/ 📴 Digital Detox Allocate specific times of the day (e.g., during meals, the first hour after waking up, or leaving the phone outside the bedroom at night) as tech-free zones. This intentional break from digital devices can prevent stimulation overload, improve sleep quality, and enhance present-moment awareness. For executives, integrating these practices doesn't mean overhauling your schedule but rather inserting short moments of recovery that can lead to substantial benefits in stress management, productivity, and overall well-being. Pictured below—a trip last month to Big Sky, Montana, and the freshest of air and snow! #growth #leadership #leadershipanddevelopment #executivecoach

One thing I wish my 25-year-old self knew: Rest is productive. In my early days as a doctor, I didn’t use to give much thought to rest. When I became a mother, I would actively avoid using up the 20 minutes/day lunch break offered by my 9-5. I would see patients during that time so I could go home early and spend time with my children. As a result, I got irritable often and eagerly awaited weekends and vacations. Since then, I actively schedule rest time during my day. There are three types of breaks every working professional should take: 1) Micro breaks (less than 10 minutes) 🌿 Such breaks allow the brain to recharge. By taking a few moments to do nothing, enjoy nature, or watch something amusing, we provide our minds with the opportunity to rejuvenate. 2) Long breaks (over 20 minutes) 🕛 In today's hybrid work models, it's common to have lunch at our desks, attempting to multitask. Unfortunately, this does not provide the necessary mental rest. To fully benefit from a break, it is important to step away. You can sit with friends or alone, savor your meal, do a short meditation, or go on a walk. 3) Extended vacations🏖️🌴 Many people accumulate unused vacation days, which often go to waste. It is vital that we embrace and utilize every opportunity for a vacation. During this time, whether we explore nature, visit new places, or tend to personal matters, our brains have the chance to recharge. Vacations result in improved productivity, increased well-being, and the resolution of accumulated fatigue. I would like to add a 4th as well… 4) Thinking time 💭 Mental workers — people who do cognitively demanding work — should dedicate uninterrupted blocks of time to just… think. 🧘🏻 During this time, you create a distraction-free space where you can ideate, find answers to questions, or just reflect. Thinking time can be scheduled weekly or monthly, and even incorporated into vacations. ⏰ Remember, there are various ways to incorporate breaks into your routine, so choose what suits you best. In my own practice, I allocate a two-hour gap in my schedule between seeing patients in the morning and the afternoon. ☀️ During this break, I go for a walk or indulge in cooking and allow myself to feel completely rested before the next session. This routine has made a remarkable difference in my energy levels, eliminating irritability and preventing fatigue at the end of the day. Whether you are employed or self-employed, I encourage you to make the most of every break. Rest is invaluable for resetting the brain and achieving productivity in both personal and professional life. #rest #worklifebalance #brainhealth #productivity

What if I told you rest was a big reason I’ve been the top sales rep on my team year over year? When we first started traveling 4 months ago, we explored seven days a week. New cities, early mornings, packed itineraries… until we were exhausted and crashed hard which we realized was not going to be sustainable. Our bodies (and nervous systems) needed time to recover. Now, we schedule a full rest day every week… no exploring, no planning, just rest. And it’s made all the difference. I realized this is how a lot of us operate in our day-to-day jobs. We push hard when we’re tired, demo when we are sick, skip breaks or eat a quick lunch because there’s “too much to do,” and wear exhaustion like a badge of honor. Meanwhile, LeBron James spends over $1M a year on recovery all to protect his ability to perform long term. He knows what most of us forget… 𝗿𝗲𝘀𝘁 𝗶𝘀 𝗮 𝗰𝗿𝘂𝗰𝗶𝗮𝗹 𝗽𝗶𝗲𝗰𝗲 𝗼𝗳 𝘀𝘂𝗰𝗰𝗲𝘀𝘀. Tapping into this realization helped me stay at the top and prevent burnout. Here’s how you can rest often and still achieve: 🕐 𝗦𝘁𝗮𝗿𝘁 𝗮𝗻𝗱 𝗲𝗻𝗱 𝘄𝗼𝗿𝗸 𝗮𝘁 𝗰𝗼𝗻𝘀𝗶𝘀𝘁𝗲𝗻𝘁 𝘁𝗶𝗺𝗲𝘀. A regular rhythm helps regulate your nervous system so your brain can properly recover. 💡 𝗕𝗲 𝗲𝗳𝗳𝗶𝗰𝗶𝗲𝗻𝘁 𝘄𝗵𝗲𝗻 𝘄𝗼𝗿𝗸𝗶𝗻𝗴. Limit distractions so you’re not finishing tasks later on the couch and getting back into work mode.  🧺 𝗣𝗿𝗼𝘁𝗲𝗰𝘁 𝗿𝗲𝘀𝘁 𝘁𝗶𝗺𝗲. Schedule an admin block once a week for tasks, errands and chores so most evenings stay restful. 🌿 𝗕𝘂𝗶𝗹𝗱 𝗶𝗻 𝗿𝗲𝗴𝘂𝗹𝗮𝗿 𝗿𝗲𝗰𝗵𝗮𝗿𝗴𝗲 𝗿𝗶𝘁𝘂𝗮𝗹𝘀.  Daily → walks, meditation, gym, time without screens.  Monthly → book a massage, take a bath, friend dinners. 📱 𝗕𝗲 𝗽𝗿𝗲𝘀𝗲𝗻𝘁 𝘄𝗵𝗲𝗻 𝗿𝗲𝘀𝘁𝗶𝗻𝗴. Put your phone away during dinner or when spending time with loved ones to avoid “rest” turning into numbing out which isn’t recharging.  💭 𝗖𝗵𝗲𝗰𝗸 𝗶𝗻 𝘄𝗶𝘁𝗵 𝘆𝗼𝘂𝗿 𝗯𝗼𝗱𝘆. If your body or energy feels off, listen before it forces you to stop. The best way to have long-term success is to build rest into the plan from the start instead of waiting until burnout forces it 🙌🏽 What’s one way you give yourself space to rest without guilt? 💆♀️ Pictured is my rest day last week on our Nile Cruise! Lots of reading, meditation, and journaling to reflect on the trip so far 😍