New Features

People

Self-Serve User Data Export

Summary

On the Account-level People page, Root-account admins can export a human-readable Data Subject Request (DSR) report for a single user following General Data Protection Regulation (GDPR) guidelines.

Change Benefit

This feature enables admins to fulfill DSR data access requests in a human-readable format without needing to submit a Support request. It streamlines the workflow by eliminating additional formatting tasks, thereby reducing the time required to complete the request.

Feature Workflow

Account Level People Page Export DSR Report Icon

On the People page, click the Export DSR Request icon for the desired user to create a DSR Request.

Create Data Subject Request (DSR) Modal

In the DSR Request ID field, admins can either use the default name, which includes the subject user’s name and report date or enter a custom name for the exported zipped folder [1]. Next, select the desired output format [2] and click the Create button [3].

Export Created Message

A message displays indicating the request was successful and an email will be received upon completion.

Note: The email link expires after 30 days. Additionally, to access the email link, admins must be signed into their admin account in Canvas.

Create Data Subject Request Status

Re-launching the export modal after starting a report displays whether the DSR report is still processing or failed.

Create Data Subject Request Download Link

Once the report is complete, an admin with the necessary permissions can view and download the report either from the modal or directly via the email link.

The DSR Output will be a zip folder following this naming convention: 

<DSR Request Name>-<canvas_user_id>.

eg: -Student-2-2024-12-09-38230000000000048.zip

Note: When the folder is unzipped, it will contain an XLSX file and an attachments folder, both following the same naming convention. If no exportable attachments are found, the attachments folder will not be included.

Data Subject Request File

The DSR Output Format displays tabs for an Intro Page [1], Communication Channels [2], Page Views [3], Asset User Accesses, [4], Pseudonyms [5], Attachments [6], Submissions [7], Enrollments [8], and User [9]. 

The DSR Folder Structure follows the following structure:

Folder: <DSR Request Name><canvas_user_id>

Folder: < My Files

Files: attachment name

Note: User files mirror the structure of the My Files folder in the user interface, including folders for personal files, course or group files, submission comments, and more.

Additional Details

This capability is available only for Canvas services and does not include other products or solutions. For assistance with products like Studio, Catalog, or Impact, please contact Support.

Feature Video

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New Feature Previews

A Feature Preview indicates a feature option in active development. Users who opt in to the feature and join the Community user group can help improve the feature through direct feedback.

Discussion/Inbox AI Translations [This feature is currently delayed in production environments and will be included in a future release.]

Summary

When the Inbox AI Translation feature option is enabled at the account level, users can access AI-supported translations for Inbox messages. When the Course AI Translation feature option is enabled at the course level, users can access AI-supported translations for Discussions and Announcements. Translations use new models for improved accuracy, speed, and consistency, with Claude 3 Haiku for Discussion translations and AWS Translate for Inbox translations.

The translation experience is also enhanced by:

• Displaying the source text and translated version separately
• Adding dedicated user interface controls so users can manage translations and close them without refreshing the page

This feature currently supports the following languages:

• Catalan
• Chinese (Simplified)
• Dutch
• English
• French
• German
• Portuguese (Brazil)
• Russian
• Spanish
• Swedish

Note: Additional languages will be available in future releases.

Change Benefit

This update improves accessibility and communication by allowing users to easily read and participate in course content and messages in their preferred language.

Feature Workflow

Compose Inbox Message Translation Options

To include translations in an Inbox message, click the Include translated version of this message toggle on [1]. Select the desired language [2], click the Translate button [3], and choose whether to display the translation first or second [4].

Receiving View of Translated Inbox Message

The user receiving the message can see both the original text and the translated text in the message field.

Discussions Open Translate Button

Click the Open Translate button in Discussions and Announcements to translate content.

Discussion Translation Options

Users can select from available language options using the Language drop-down menu.

Discussion Translation Options and Translations

Select the language [1], then click the Translate button [2]. To remove the translation, click the Reset button [3]. The translated information [4] displays along with the original text. 

Translated Discussion Reply View

Once a language is selected, the discussion topic and replies display in the original language and the translated language.

Feature Video

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Conferences

BigBlueButton Quizzing

Summary

BigBlueButton has recently had updates to their product. For more information see the polling/quizzing article and A look at the new Quizzing capabilities coming in BigBlueButton 3.0 video.

Note: These quizzes are within BigBlueButton and do not integrate with Canvas Quizzes or the Gradebook.

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